11 ways to become a professional during Zoom and Microsoft Teams meetings
When conducting a video conference call, even if you work from home, if you want to look professional, you should avoid doing certain things.
Most parts of the world may work from home, but this does not mean that you can be crazy when you have a conference call. On the Zoom or Microsoft Teams conference call, some behaviors are acceptable, and some things need to be avoided.
TechRepublic spoke with several etiquette experts and business professionals to get advice on what to do and what not to do on the camera. Participants in the round table included writer and courtesy consultant Karene Putney; Leadership Solutions International ’s life coach Holly Duckworth; MyCorporation.com CEO Deborah Sweeney; PixelCutLabs ’SEO analyst Emily Souydalay; Agencia de Marketing Digital ’s inbound marketing manager Erico Franco ; And Lior Ohayon, CEO of Hush Blankets.
See: How to use Zoom: 14 tips and tricks (free PDF) (TechRepublic)
Continue playing video
It is polite to allow everyone to see you on the screen. If you do n’t want others to see your messy room, or your spouse wanders behind the room because they are taking snacks from the kitchen, then choose a virtual background.
If you want to enter voice, please mute the speaker
When you type notes, anyone else in the meeting sounds very loud, and if your voice is louder than them, the camera will amplify you instead of the person who is talking. If you are not clicking on the keyboard, mute the speakers.
Don’t eat or drink
Do not eat or drink while you are on the camera. Of course, if it is early in the morning, people may really want a convenient cup of coffee. However, if you have noticed, it may seem overwhelming on the camera. All you see is the cup. Especially when they run out of the last drop of water. The food doubled. No one needs to see you eating breakfast or lunch on the camera. Or listen. Remember, if you turn on the microphone, how will the camera focus on you? Yes
If you are the host, please get there five minutes in advance
If you are the meeting host, please take a moment to log in and solve any technical problems. Five minutes is enough time.
Close other browser windows and use the screen where the meeting is located. Do not look down at your mobile phone or watch during the meeting. Treat it like a face-to-face meeting.
View: Zoom 101: A guide for beginners and professionals (TechRepublic Premium)
Inform participants in advance whether it is video or audio
When the meeting starts, don’t be surprised and ask for a video conference. Let them know in advance what they expect from video and audio.
Solve technical problems in advance
If you need a headset for a meeting, please keep it at hand before the meeting starts. If your laptop battery is almost dead, please plug it in and be ready to use it. Before starting the meeting, please pay attention to all technical issues.
Don’t just wear a beautiful shirt, but wear loose pants to sit down for a meeting. Sometimes, you may be asked to stand up, or for unexpected reasons, you may need to walk around in front of the camera. We have heard of a manager asking her employees to stand up and stretch during the meeting.
Make sure your background is professional
Turn on the camera during non-meeting sessions. Look at your background. Evaluate. Does it look professional? If you are the boss, does it seem that you live in an expensive house will make your employees feel underpaid? If so, please find a flat wall to sit in front. Maybe there is a bookshelf or a piece of art. If your desk is in the kitchen, is there a pile of debris on the counter behind you? Unless you want to use a virtual background, make sure that the background behind sends the correct message. There are many guides to help you learn how to use the virtual zoom background.
Don’t use inappropriate virtual backgrounds
When it comes to virtual backgrounds, please use a background that suits your scope of work. If you are in the creative field, you can leave more room to go shopping on the sofa of the Simpsons, or hang out in the bat cave, or even choose something from Star Wars. However, if you are in a more serious area, then stick to a solid background, a virtual background of the Ivy League Library, or a compelling landscape.
Tell others at home that you will participate in the conference call
If you do not have a dedicated meeting space, please inform everyone in your home in advance that you will be attending the meeting so that you can keep quiet in the background. This is a proper etiquette for your family and participants.
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